Data retention

Documentation Index

Fetch the complete documentation index at: https://docs.summand.com/llms.txt

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Summand retains data for as long as your account is active, with two exceptions: Free-tier datasets that go inactive, and audit logs (which are retained on a fixed schedule for compliance).

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Active data

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Identity and audit data

Identity and audit data have separate retention and aren’t subject to subscription state: Six-year retention satisfies HIPAA’s audit requirement.

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On account deletion

When you delete your account from Settings → Profile:

• Within 7 days — the deletion is reversible. Email support to restore.
• After 7 days — all of your owned datasets, connectors, and personal data are deleted. Audit log entries you generated are preserved but anonymized (you’re identified by user ID, not email or name, in older entries).
• Datasets owned by you in Enterprise organizations — transferred to the org owner unless you’ve explicitly transferred them first.
• Datasets shared with you — your grants are revoked; the datasets remain owned by their owner.

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On organization deletion (Enterprise)

When an organization is deleted:

• All datasets, connectors, and members are scheduled for deletion within 30 days.
• Identity audit logs are retained for the full 6 years (regulatory requirement).
• Active sessions are invalidated immediately.
• Members are notified by email; their personal accounts and data unrelated to the org persist.

Org deletion requires an account manager — there’s no self-serve “delete organization” button.

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Data export before deletion

Before any deletion event, you can export:

• Per-dataset — PDF reports of every analysis tab from the dataset menu.
• Per-organization — full data export via support@summand.com; delivered as a tarball within 5 business days.
• Identity audit logs — exported via the WorkOS Admin Portal in CSV or JSON.

Export availability is independent of subscription state — you can always export your data, even if billing has lapsed.

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Backups

All Summand infrastructure is backed up continuously to AWS-managed snapshots:

• DynamoDB — point-in-time recovery enabled, 35-day window.
• S3 — versioning + cross-region replication.
• Secrets — managed by AWS Secrets Manager with automatic rotation where supported.

Backup data is retained for the same period as the source data.

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Data locality

All data lives in AWS us-east-1 (Northern Virginia). For customers with residency requirements outside the US, contact sales — see Compliance.

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Right-to-be-forgotten requests (GDPR)

For individual users covered by GDPR or CCPA: file a deletion request at privacy@summand.com. We confirm receipt within 5 business days and complete the deletion within 30 days. The confirmation includes a record of what was deleted and what (if anything) was retained for legal reasons.